Skip to main content

Medical Library: Policies

Mission & Vision

Mission Statement

To advance the teaching and learning, discovery and healthcare programs at the Herbert Wertheim College of Medicine, and to promote the health of the South Florida community.

Vision Statement

The Medical Library is committed to the mission of the Herbert Wertheim College of Medicine, Florida International University, to provide quality, affordable medical education and to educate physicians who are culturally sensitive to South Florida's diverse demographics.

In pursuing this, we envision a Library that is recognized for:

  • Quality in the selection and management of knowledge-based biomedical resources
  • Collaboration and participation in developing and providing learning experiences.
  • Innovation in the effective use of relevant information and educational technologies.
  • Partnership and creative contribution in bringing knowledge-based information to the points of patient care, learning, and discovery
  • Leadership in promoting the health of the South Florida community through resource support and service.
  • Commitment to the satisfaction of each library user

Guiding Principles

  • The library's primary clientele are the College's students, faculty and staff.
  • As a unit of Florida International University, the Medical Library collaborates with the University Libraries in supporting university programs.
  • As a publicly funded unit of the State of Florida, the Medical Library collaborates with other medical libraries in supporting and promoting the health of the state's citizens.
  • The Director of the Medical Library reports to the Executive Associate Dean for Academic Affairs in the Herbert Wertheim College of Medicine.
  • The Medical Library's budget is provided by the Herbert Wertheim College of Medicine.
  • The Medical Library maintains a highly motivated team of professional medical librarians and support staff members.
  • The medical librarians are faculty members who participate in teaching, research and service.
  • The development of the Medical Library's collection resources and its services is planned and carried out through a collaborative effort of Herbert Wertheim College of Medicine faculty, students, and medical librarians.
  • The Medical Library participates in relevant resource sharing and mutual support organizations in the state and nationally.

Admittance

  • The library provides resources and study space for primarily FIU Herbert Wertheim College of Medicine (HWCOM) students, faculty, and staff. The HWCOM students, faculty, and staff will be able to enter the library with their Panther ID cards at any time.
  • For security purposes, the library entrance door will stay closed at all times.
  • The library is open to the public for research on medical topics. Entrance to the library may be requested by ringing the bell next to the library door.
  • The library users who are not affiliated with Herbert Wertheim College of Medicine are allowed in the library stacks area only and can use public access computers, printers, and photocopiers.
  • The library's study carrels, group study rooms, and audiovisual equipments are reserved for the use of HWCOM students, faculty, and staff.
  • The library's audiovisual equipments are for in-library use only.
  • The library is not responsible for lost or stolen items. Do not leave personal belongings unattended at any time.
  • Professional and respectful behavior, and compliance with policies, is expected at all times in the Medical Library. Medical student violators will be brought to the attention of the Executive Associate Dean for Student Affairs.
  • The library reserves the right to ask anyone to leave who is disrupting the study atmosphere of the library or the work of other library users. Disruptive behavior includes, but is not limited to: creating excessive noise, harassment of others, odor constituting a nuisance or health and safety concern, and behavior that disturbs users or staff and interferes with the use of the facility. Please report disruptive behavior to the Help Desk.

Circulation and Borrowing

Borrowing

  • A FIU Panther I.D. card is required to borrow materials from the library. The following groups can check out library materials.  FIU faculty, staff, and currently enrolled students, Florida's public university/college students,faculty, and staff, Individuals with a SEFLIN card

  • For electronic resources' borrowing policies, see below Electronic Resources.

  • See "Loan Periods" below for different types of library materials.

  • There is no limit to the number of items a user may borrow.

  • A library account needs to be activated in order to borrow library materials and to access many electronic resources. Contact the Circulation Desk of Green Library at (305) 348-2451. The library account activation request can also be submitted online.

Returning

  • Medical Library materials must be returned to the book drop box next to the Medical Library's Help Desk. They should not be returned to the circulation desks of either Green Library or Law Library on the University Park campus or BBC Library on the Biscayne Bay campus.

  • The book return slot at the University Library's Circulation Desk (2nd floor of the Green Library) or the outside book drop should not be used for Medical Library materials.

  • An overdue item in your library account will cause the suspension of library privileges. A patron with overdue items won't be able to check out or renew library materials until those materials are returned to the library.

Hold

  • If you need to use a library material that has been taken out, you can place a hold on the item on Library Catalog. You will be notified when the material is returned and will have 2 days to pick it up at the Help Desk.

Recall

  • Materials checked out are subject to recall at any time, usually to be placed on course reserve. Once another library user or the library places a hold on the material you checked out, you will receive a Recall Notice. The Recall Notice will specify by the new due date.

  • If you receive a Recall Notice, please return the recalled material immediately. Recalled materials may not be renewed.

Renewal

  • You can renew library materials you checked out either online through the Library Catalog or at the Help Desk. You can also request for renewal by phone (305-348-1466). You will be asked to provide your Panther ID card number.

  • Some library materials are not allowed for renewal.

  • Recalled materials are not allowed for renewal.

 

The Panther I.D. card is required in order to check out library materials. 

Loan Periods

               Item                                              Loan Period        Renewals

General Book Collection                                 2 weeks                2 weeks*

Course Reserve Materials                               2 hours                 2 hours*                             

Laptops, eReaders and Accessories             2 weeks                2 weeks*

Reference Materials (in-library use only)         N/A                       N/A

Returning & Renewing Materials

  • Renewing Materials online is possible from your library account, or in person at the Help Desk. *Renewals are not guaranteed if the material has been requested by another patron.

  • Materials may be returned to the Medical Library.  Please use the book return slot at the Help Desk inside the library.

  • Course Reserve materials must be returned to the Help Desk staff.  

Fines, Fees, and Other Charges Owed to the Medical Library

Item                                                               Fines & Overdue Charges

Books, General Collection                                    $0.25 per day

Course Reserve Materials                                     $2.00 per hour

Sound and Image (all formats)                              $0.25 per day

Laptop Computers and Accessories                    $30 per hour (or part thereof)

Interlibrary Loan Books                                           $0.25 per day

Account blocked if overdue                                     Replacement charges if lost or damaged

  • Repair (if print material can be restored) - $10
  • Replacement (charge for material too badly damaged to be restored):  $25 processing fee + replacement cost of item + overdue charges if applicable.
  • Patrons are responsible for any overdue, loss or damages of the borrowed library materials.
  • Overdue materials accumulate charges for 90 days period.  Thereafter, the patron will be charged for the cost of the library material (books - the price of the last edition, laptops – market price to be determined by HWCOM IT, eReaders – market price availability). 
  • Library circulation privileges will be blocked if materials are more than 30 days overdue. Exceptions are course reserve materials which may result in the account being blocked after the item is 24 hours overdue.
  • You may check your PantherSoft Account to view library fines, fees, and charges. If you have questions, please contact Duke Ingram at 305-348-9022 to speak with staff regarding library charges.

Payments of Fines, Fees, and Charges

The Library is not authorized to issue override requests for fines and other money owed to the Library. Library accounts must be settled before registering for classes, obtaining transcripts, etc.

Payment must be made to the University Cashier's Office in the Charles Perry Building on the Modesto A. Maidique Campus or to the University Cashier's Office in the Academic-One Building on the Biscayne Bay Campus.  Call 305-348-1466 or 305-348-9022 to determine the fines to be paid.  The Medical Library as well as any of FIU Libraries do not accept payment in the library for overdue fines or replacement charges.

Payment by check is to be mailed to:
FIU Cashier's Office

Florida International University

11200 SW 8th Street, PC-120,

Miami, FL 33199

Confidentiality of Circulation Records

Please be assured that your patron record, which contains personal information and a record of all materials currently checked out, is confidential. [more...]

Cell Phones & Pagers

  • All cell phones and pagers should be set to silent or vibrate. Calls should be made outside of the library building or in the stairwells.
  • Because the library is a place for research and study, patrons are asked to reduce the level of noise caused by radios, walkman, MP3 players, IPods, and other intrusive sounds that are disruptive to other patrons and that earphones be used. Study rooms are available for group study.

Computers, Printers, and Photocopiers

Computers 

  • No personal file should be saved on the library's public access computers.
  • All files saved on the library computers will be erased automatically.
  • Files can be saved to personally-owned flash drives or CDs.
  • Printers 
  • Printing requires the purchase of a copy card, and incurs a charge per document page.
  • Printing from a laptop to the photocopier, or to any public networked printer in the Green Library is enabled. Printing charges apply.
  • Printer and computer problems should be reported to the Help Desk staff. Help Desk staff will refill printers and perform printer maintenance.

Photocopiers 

  • One photocopier is located in the Medical Library and several others are located throughout the Green Library and in ACH II Building.
  • Printing requires the purchase of a copy card, and incurs a charge per document page.

Copyright & Licensing

  • All library users must respect the copyrights for printed materials as well as for software and data accessible through computers throughout the Medical Library. No copyrighted work may be copied, published, disseminated, displayed, or played without permission of the copyright holder except in accordance with fair use or licensed agreement.
  • These restrictions equally apply to electronic resources. Any commercial use and systematic downloading, copying, or distributing of information are prohibited. The Medical Library and the FIU University Library may terminate the network access of users who are found to have repeatedly infringed the copyright of others.
  • Access to licensed electronic resources are restricted to members of the FIU community and to on-site users of FIU libraries for purposes of research, teaching, and private study. The access to a few resources may be restricted to the Herbert Wertheim College of Medicine students, faculty, and staff.

Course Reserves

  • The library provides course reserve materials (hardcopy only) for HWCOM students and faculty only.
  • Please submit all course reserves requests at least 30 days prior to the beginning of each semester to be made available for the first week of class. Allow 2 weeks for all requested materials to be processed.
  • Materials will be removed at the end of each semester, or earlier at the request of the faculty member. Faculty members may request the removal of any reserve items anytime during the semester. In compliance with the Copyright Law, all materials must be removed or renewed at the end of each semester .
  • Students can check out course reserves materials for two hours at the Help Desk. The materials must be returned to the Help Desk.
  • For detailed instructions about how to place materials for your classes on course reserves, please see Library Services - Course Reserves.

Food, Drink, and Smoking

  • Most snack food (such as nuts and cookies) and drinks in covered containers are permitted.
  • Food and drinks that are not in covered containers are not allowed inside the library.
  • As a courtesy to other patrons, no food with strong odors such as pizza, fries, hamburgers should be brought into the library.
  • Library users must clean up after themselves
  • Please clean up any spills, use containers that minimize spills, and discard trash in trash cans.
  • Smoking is prohibited anywhere at FIU as it is tobacco and smoke-free campus.

Electronic Resources

General 

  • The Medical Library makes the best efforts in order to provide as wide access as possible to library users. Depending on the type of the resource and your affiliation with FIU Herbert Wertheim College of Medicine, you may or may not have access privileges to a particular resource. Please understand that the access privileges and restrictions to the library's online resources are determined by the licensing terms negotiated between the library and online resources vendors and commercial or scholarly publishers.
  • These licensing terms should be abided by in order for the library to continue to provide access to these online resources and the library users should understand that the online resources are to be used for educational purposes only in support of teaching, learning, and research.

Access 

  • All FIU faculty, staff, and students with a current Panther ID card can access licensed online databases, E-Books, and E-journals that are linked both from the FIU University Library web site and from the FIU Medical Library web site.
  • The use of some electronic resources is restricted to FIU Herbert Wertheim College of Medicine faculty, staff, and FIU HWCOM students only.
  • All Kindle devices and Kindle e-books are available only to HWCOM faculty, students, and staff. Other FIU members can borrow Kindles, Kindle Fire, iPads, and Nook from Green Library.
  • Some online resources may be available only at a select number of computers inside the Medical Library and not available off-campus.
  • Those who are not affiliated with FIU but reside in Miami are encouraged to make use of the many online resources that the Miami-Dade Public Library provides.

Prohibited Uses

  • Downloading of entire issues of journals, conference proceedings, or data collections.
  • Commercial use.
  • Distributing and sharing of the information contents of the online resources, or material downloaded from the online resources without obtaining the copyright holder's agreement.
  • Facilitating use or access by non-authorized users, including sharing your password or other login information with anyone.

Responsibility of Individual Users

The use of licensed online resources is governed by US copyright law and by licensing terms. Library users are responsible for their activities and accountable for their conduct while using the library's online resources. Please note that repeated misuse of licensed online resources may result in the loss of access to the entire FIU community as well as disciplinary actions on individuals.

Gifts & Donation

  • The HWCOM Medical Library appreciates those individuals who have donated resources to the Library. However, due to the fact that the Library is 95% electronic and is very limited in shelf space, the Library accepts only the last edition of published books that are in good condition and which fall within the scope of the collection. Since all of the library journal subscription is available online, the Library will no longer accept donations of volumes and/or issues of print journals. 
  • If you are interested in donating your books and other types of resources related to medicine to the library, please contact Luda Dolinsky (305-348-0677).
  • The library reserves the right to limit gifts to those which substantially benefit the library and are cost-effective to acquire, catalog, process, maintain, and preserve.
  • The library assumes the ownership of all donations and reserves the right to add donated material to its collections, and to exchange, or discard them as appropriate.
  • Appraisal and documentation of material for tax purposes is generally the responsibility of the donor. The library is unable to prepare lists of materials donated but will verify lists prepared by the donor.
  • The library is legally unable to provide an estimated value of donated materials.
  • An acknowledgement will be sent to the donor unless otherwise noted.

Interlibrary Loan (ILL)

  • Medical Library's ILL services are available to FIU Herbert Wertheim College of Medicine faculty, staff, and students only.
  • Medical Library's ILL service is not open to members of the general public.
  • FIU faculty, staff, and students who are not affiliated with FIU Herbert Wertheim College of Medicine may utilize the University Library's ILL service.
  • Interlibrary loan services are available Monday-Friday, 8:30am-5pm.
  • ILL service is governed by copyright law (Title 17, U.S. Code); the policies and procedures of Florida International University, the University Library; the National Interlibrary Loan Code; and the International Lending Principles and Guidelines for Procedure.
  • To request an article through ILL, complete and submit this ILL Article Request form or contact Duke Ingram (dingram@fiu.edu; 305-348-9022).
  • The Medical Library's ILL department strives to obtain requested materials as quickly as possible; however, the time it takes for materials to come in will depend on the Medical Library's ILL workload and the library where the materials coming from. Please allow 1-2 weeks for materials to arrive: all requested articles will be emailed in PDF files. Please note that items will only be emailed to valid FIU email addresses.
  • If you are a borrowing library, please see our ILL lending policy for detailed information:

Loan Periods

Book Collection

  • 14 day check-out; one renewal.
  • Medical Library materials can be renewed at the Medical Library Help Desk or over the phone (305-348-1466) or on Library Catalog.
  • Only Medical Library materials can be checked out at the Medical Library Help Desk. Green Library materials must be checked out at the Green Library's Circulation Desk on the 2nd floor of the Green Library.

Journal Collection

  • Journals are for in-library use only and do not circulate.

Course Reserves Materials

  • 2 hour check-out for in-library use; no renewals

Kindle

  • 2 week check-out; no renewals

Other (CD-ROMs & DVDs)

  • 7 day check-out; 1 renewal

Other Equipment and Study Spaces

Equipment

  • HWCOM student use only
  • Cannot leave the library
  • Must request at the Help Desk with a valid Panther ID card.
  • Audiovisual equipment can be checked out for 2 hours at a time.
  • Students will be responsible for the care of the audiovisual equipment.

Patrons with Disabilities

  • Medical Library users with physical disabilities may request assistance from Help Desk staff for entering the library or retrieving an item from the shelves.
  • The University Library (Green Library) maintains computer workstations and special equipment for library users with visual and other types of disabilities.

Student Lockers

  • Lockers are available on a first-come, first-served basis. 
  • Locks and keys will be provided by the Library; Padlocks or personal locks of any type are not permitted on lockers. 
  • Lockers may be used for a maximum of 7 days not including holidays.
  • Renewals will be available in person, via phone 305-348-1466 or online
  • Any lockers for which the key is not returned to the Help Desk will be emptied after 7 days not including holidays, and the locker contents will be stored in the Libraries’ Lost and Found for 30 days, with the exception of library books which will be returned to the shelves.
  • Materials kept in lockers are the responsibility of the user.  The Library is not responsible for the contents of the locker.
  • No hazardous or illegal objects may be stored in lockers. 
  • The library will charge $15 fee in case the key/lock will be lost or damaged.

FIU Medical Library Facebook accountFIU Medical Library YouTube ChannelFIU Medical Library Blog

Herbert Wertheim College of Medicine, Medical Library
305 348-1466 (phone)
305 348-0631 (fax)
11200 SW 8th Street, GL 380
Miami, FL 33199